Microsoft Cloud-based Digitization Workflow with Rich Metadata Acquisition for Cultural Heritage Objects

In response to several cultural heritage initiatives at the Jagiellonian University, we have developed a new digitization workflow in collaboration with the Jagiellonian Library (JL). The solution is based on easy-to-access technological solutions -- Microsoft 365 cloud with MS Excel files as metadata acquisition interfaces, Office Script for validation, and MS Sharepoint for storage -- that allows metadata acquisition by domain experts (philologists, historians, philosophers, librarians, archivists, curators, etc.) regardless of their experience with information systems. The ultimate goal is to create a knowledge graph that describes the analyzed holdings, linked to general knowledge bases, as well as to other cultural heritage collections, so careful attention is paid to the high accuracy of metadata and proper links to external sources. The workflow has already been evaluated in two pilots in the DiHeLib project focused on digitizing the so-called "Berlin Collection" and in two workshops with international guests, which allowed for its refinement and confirmation of its correctness and usability for JL. As the proposed workflow does not interfere with existing systems or domain guidelines regarding digitization and basic metadata collection in a given institution (e.g., file type, image quality, use of Dublin Core/MARC-21), but extends them in order to enable rich metadata collection, not previously possible, we believe that it could be of interest to all GLAMs (galleries, libraries, archives, and museums).

Advancing Manuscript Metadata: Work in Progress at the Jagiellonian University

As part of ongoing research projects, three Jagiellonian University units -- the Jagiellonian University Museum, the Jagiellonian University Archives, and the Jagiellonian Library -- are collaborating to digitize cultural heritage documents, describe them in detail, and then integrate these descriptions into a linked data cloud. Achieving this goal requires, as a first step, the development of a metadata model that, on the one hand, complies with existing standards, on the other hand, allows interoperability with other systems, and on the third, captures all the elements of description established by the curators of the collections. In this paper, we present a report on the current status of the work, in which we outline the most important requirements for the data model under development and then make a detailed comparison with the two standards that are the most relevant from the point of view of collections: Europeana Data Model used in Europeana and Encoded Archival Description used in Kalliope.